A Guide to Work Experience, Internships, and Vacation Schemes in the UK

If you’re a business offering work experience, internships, or vacation schemes, you’re already helping students take their first steps into the working world. But with so many different types of placements, it’s easy to get confused about the legal side of things—especially when it comes to pay and employment rights.

Work Experience

Work experience is usually a short-term placement designed to give school or college students a glimpse into the workplace. Since these opportunities are mainly for learning and observation, businesses typically don’t have to pay participants. However, if the individual starts doing real work that benefits the company, they may be entitled to payment.

Internships

Internships are a bit more structured and often last longer. Interns usually take on tasks similar to those of employees, and if they have set hours, specific duties, and actively contribute to the business, they may be classed as “workers.” If that’s the case, they must be paid at least the National Minimum Wage (NMW). That said, there are some exceptions—internships linked to higher education courses or genuine voluntary roles can be unpaid.

Vacation Schemes

Popular in industries like law and finance, vacation schemes offer students structured work experience during their academic breaks. Since participants usually take on meaningful work, they are often considered “workers” and must be paid at least the NMW.

What Employers Need to Know

Just because someone is on a work placement doesn’t mean there are no responsibilities on your end. Here are a few key things to keep in mind:

• Pay Requirements: Check if the individual qualifies as a “worker” and should be paid.
• Working Hours: Ensure compliance with Working Time Regulations, including rest breaks.
• Workplace Safety: Provide a safe environment, especially for younger or less experienced individuals.
• Insurance Coverage: Make sure your employer’s liability insurance includes work experience placements.

By understanding these responsibilities, businesses can offer valuable opportunities while staying on the right side of the law. Plus, getting it right means creating a positive experience for both the company and the students involved!