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HR AuditFree audit

HR Audit

Six women sitting at conference table talking

Are you confident that your HR practices are up to scratch?

Our team of HR People Partners are here to help you audit your processes and identify any gaps that may exist.

We understand that every business is unique and that’s why we’ve created an online questionnaire covering all aspects of employee engagement, from attracting and developing talent to supporting your staff.

If you already have current documents in place, you can simply upload them for our team to review to ensure compliance.

Once the questionnaire is complete, book a call with the team who will feed back the results and help you to create an action plan that’s tailored to your business. This might include updates to your employment contracts, policies or developing a performance management programme.

At the end of the day, our goal is to help you stay on track and achieve your business objectives. So why not take our free audit and see if your HR practices could use a little extra support?

1Contact Details

2ATTRACT

3ENGAGE

4DEVELOP

5SUPPORT

Your Name(Required)
First Last
Company Name(Required)
Company Headcount(Required)
Email(Required)
Phone(Required)
Make an appointment now?(Required)
- Make appointment now
- Provide HR information first
Do you wish to book an appointment now to discuss your requirements? OR Would you prefer to fill out the remainder of the form and we can provide a more tailored response once we have reviewed your information?

Vision & Values
Does your company have Vision & Values?(Required)
- Yes
- No
The vision statement provides insight into what the company hopes to achieve or become in the future. The values statement reflects the organization’s core principles and ethics.
Recruitment
Do you currently have a process or system in place to obtain the correct management authorisation to recruit?
- Yes
- No
For example, consideration on budget / headcount etc.
Do you use a standard job description template?
- Yes
- No
Do all roles have an up to date job description?
- Yes
- No
Where and how do you advertise your vacancies?
For example, internally within your business, use of social media or outsourced to recruitment companies etc.
Do you use interviewing as a form of selection method?
- Yes
- No
Do you use a standard template form to capture responses when interviewing new employees?
- Yes
- No
Do you use a standard form or template for new employees to provide their personal information?
- Yes
- No
E.g. name / address / next of kin etc.
Do all employees have a valid right to work check on file?
- Yes
- No
Passport / birth certificate / proof of national insurance number etc.
Do you have signed contracts retained on individual employee files
- Yes
- No
Passport / birth certificate / proof of national insurance number etc.
Induction
Does induction have a written process map or plan of what should be covered as part of the induction plan ?
- Yes
- No
GDPR
Is there an employee privacy policy in place which is provided to all employees and prospective candidates?
- Yes
- No
This should lay out all information on how the company looks after their data

Employee Satisfaction
Do you carry out Onboarding/Exit surveys?
- Yes
- No
These interviews will be carried out at the start and end of their employment with you.
Do you use an Employee Engagement survey to measure employee satisfaction?
- Yes
- No
Employee Communication
How do you currently communicate with your employees to ensure consistent messages are delivered ?
For example individual emails / bulletin boards / information cascades via line managers / company intranet etc.
Employee Reward / Recognition
Do you currently have a process in place to reward and recognise your employees?
- Yes
- No
For example, staff recognition scheme / annual bonus scheme etc.
Employee Wellbeing
Do you currently have a Wellbeing Policy?
- Yes
- No

Job Description
Have all employees received and signed a copy of their job description at the time of start of the role?
- Yes
- No
Check Ins
Do regular meetings between managers and employees take place to discuss performance and to plan set goals and objectives?
- Yes
- No
You may refer to these as appraisals or development reviews
Objectives
Do you use Job Descriptions to set individual and business objectives for all employees?
- Yes
- No
Skill Analysis
Do you have a skills / training matrix?
- Yes
- No
A skills matrix pinpoints the skills that a team has or needs in order to do their job effectively
Succession Planning
Do you have a current sucession plan?
- Yes
- No
Succession planning is the process of identifying the critical key roles within your organisation and developing action plans for individual succession into those roles

Contracts of Employment
Do you have an up to date standard Contract of Employment template?
- Yes
- No
Legislation changed around April 2020. If your contract is prior to this date, you may not have a legally compliant contract.
Do all employees have a signed Contract of Employment?
- Yes
- No
Employee Handbook
Do you have an Employee Handbook?
- Yes
- No
Legal requirements state if you have one or more employee, you must have an Employee Handbook which sets out minimum legal requirements
Policies
Do you have up to date policies on the following?
- Absence Management
- Disciplinary / Grievance
- Performance Improvement
Tick all options that apply
Change in Terms
Are signed copies of change in terms letters saved on the employee's file?
- Yes
- No
Promotion / change of hours / change of job title etc.
Secure Data
Are HR files stored securely with limited access only to those who require it?
- Yes
- No
For example on a secured shared drive with access limited to only those who require it for legitimate business purposes or a locked filing cabinet with specified key holders
HR Information System (HRIS) -v- Spreadsheets
How do you currently capture and store employee personal information?
- An Online HRIS (e.g. People HR / Bamboo)
- Spreadsheets
If “other” please specify
HR Information System (HRIS) Satisfaction
Please rate how satisfied you are with the following elements of your current system (0 = Not satisfied at all 10 = Extremely satisfied)
Functionality
Please enter a number from 0 to 10.
Does it do everything you want it to do
User Friendliness
Please enter a number from 0 to 10.
How intuitive and easy to use is the system
Price
Please enter a number from 0 to 10.
Is the ongoing cost an issue for you
Ongoing Technical Support
Please enter a number from 0 to 10.
Is there sufficient (or any) support when things go wrong
Metrics & Reporting
Please enter a number from 0 to 10.
Can you easily extract data / information you need to analyse
Would you like further information on our bespoke HR system – pricing starts from £4 per person per month?
- Yes
- No
Is there anything with your current HRIS, you would like to change / improve ?
Payroll
Who currently administers your payroll?

Eg. is it handled in-house or outsourced
Is this internal or external?
- Internal
- External
Resignation
Are employees who resign, requested to do so in writing?
- Yes
- No
Are employees who resign given a resignation acceptance letter confirming receipt of their resignation?
- Yes
- No
If you have any HR templates or letters you would like us to review for HR compliance (including contracts of employment and employee handbooks), please upload them here
Max. file size: 20 MB.
Thank you
Thank you for taking the time to complete this questionnaire, one of our HR Business Partners will be in contact to discuss next steps once they have reviewed the information provided.
If you have any further questions, please email us at info@breathingspacehr.co.uk or call 0113 426 7735 to speak to us

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Breathing Space HR Limited
13 Festoon Rooms
Sunny Bank Mills
83-85 Town Street
Farsley
Leeds
LS28 5UJ 0113 426 7735 hello@breathingspacehr.co.uk

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